warning · Section 2: Multi-word nouns

Rule 2.2: Write long technical nouns in full, then shorten or hyphenate them

When an approved technical noun (from official company, engineering, or parts-catalog documentation) itself has more than three words and cannot be shortened in meaning, write it out in full the first time it occurs in the text. After that first occurrence, if possible, you can either (a) switch to a shorter form or an approved abbreviation for the rest of the document, or (b) use hyphens between words that function together as one unit so the phrase reads as three words or fewer. Abbreviating or hyphenating is not necessary for an approved technical noun that already has three words or fewer, and you must never alter hyphens or abbreviations that are already fixed parts of an official approved technical noun.

What a checker looks for

Usually a deviation, and context can excuse it.

  • Flag a 4+-word official/technical noun only when its repeated full-length use, or an unclear/incorrect abbreviation or hyphenation, actually makes the text hard to follow — repeating the full form after first occurrence is not automatically non-STE, since shortening is conditional ('if possible'), not mandatory.
  • Flag an abbreviation or acronym for a long technical noun that appears before that noun has ever been written out in full.
  • Flag hyphens chained across more than three word-units purely to force a long multi-word noun under the three-word cap (e.g. 'main-gear-door-retraction-winch handle' hyphenated into what reads as only two words).
  • Treat an abbreviation or hyphen applied to an approved technical noun that already has three words or fewer as a hard violation, matching the standard's own worked examples ('Do not write: ... DA ... PVA ...' / 'WRITE: ... diaphragm assembly ... poppet valve assembly ...', page 1-2-3): it is unnecessary and the standard shows it as non-compliant, not merely undesirable.

What this rule does not cover

  • Hyphens or abbreviations that are already fixed parts of an official/approved technical noun (e.g. 'inward-outward valve') must be kept exactly as given, even though the rule otherwise discourages hyphenating short nouns.
  • Hyphenating two or three words that genuinely operate as a single unit (e.g. 'cutoff-switch power connection') is compliant, not a violation of rule 2.1 or 2.2.

How to fix it

On first occurrence, spell out the long technical noun in full (with a brief parenthetical explanation if helpful), then use an approved abbreviation or a shorter form for later occurrences. Alternatively, hyphenate only the words that truly function as one unit so the phrase reads as three words or fewer. Remove any hyphenation or abbreviation applied to technical nouns that are already three words or fewer.

Constraints on the fix

  • Never change hyphens or word forms that are already part of an official/approved technical noun.
  • Do not string hyphens across more than three word-units just to disguise the word count.

Examples

Not STE: The primary parts of the valve are: - The DA (8) - The PVA (15) - The BA (17) - The VB (20).

STE: The primary parts of the valve are: - The diaphragm assembly (8) - The poppet valve assembly (15) - The bush assembly (17) - The valve body (20).

Each approved technical noun is three words or fewer, so no abbreviation is necessary — writing 'DA', 'PVA', etc. is unneeded and makes the text harder to read.

Not STE: Move the main-gear-door-retraction-winch handle.

STE: Move the main-gear-door retraction-winch handle.

Hyphenating all the words together disguises a 5-word string as 2 words, which is not allowed; hyphenating only the true units ('main-gear-door' and 'retraction-winch') gives a compliant 3-word noun.

Related rules

Where this fits in AI governance

A rule a checker can test is a rule a model can be held to. The same discipline, on the governance side of this site.

Source

ASD-STE100 Issue 9, Section 2 - Multi-word nouns, page 1-2-2.

This page is commentary and does not reproduce the standard. About this rule pack.